Registration: 

Fall Semester:  September 3, 2008 – January 10, 2009 (Make-up Weeks January 12 – 24, 2009)

Spring Semester:  January 26 – May 23, 2009 (Make-up weeks May 26- June 6, 2009)

Summer Term:  June 8 – August 22  (flexible scheduling permitted)

Annual Registration Fee: (September – August): $25 individual, $40 Family -  NON REFUNDABLE   

The school year is divided into two 16-week semesters (some teachers and locations may vary): Each semester includes 2 make-up weeks Fall and Spring.  A flexible summer session is also offered.  Classes, workshops, camps, and ensembles run for specific periods of time as outlined in the descriptive copy.  New students for private lessons should call the Registrar for placement with a teacher. 

  Registration Fee and Tuition Payment must be received by CVSM Office before lessons or classes begin.

Students registering for Fall Semester will be billed automatically for Spring Semester unless they notify our registrar on or before December 15, 2008 that they will not be continuing. 

 CVSM prefers  payment for the full semester. 

            Payment options are available but require an additional 3% fee.  Call CVSM office for details.   

Payment in arrears will result in discontinuance of instruction.  If lessons are stopped for this reason, instructors are not required to make-up lessons even if payment is brought up to date.

No lessons will be taught without prior payment.  If you feel your financial situation warrants a special payment plan, please contact us as soon as possible.  Arrangements must be made prior to the first lesson, and a small surcharge will be added to help defray the billing costs.  Payments in arrears will result in discontinuance of instruction.  If lessons have been stopped because tuition payment is in arrears, instructors are not required to make-up lessons even after payment has been brought up to date.  In addition, we are required to assess your account with a late payment fee of $10 or 5% of the unpaid balance, whichever is higher.  A finance charge of 1.5% will be added to the outstanding balance each month thereafter until your account it paid in full.  Students entering after the start of a semester will be charged on a pro-rated basis for the duration of the semester.  Each semester's tuition balance must be paid in full prior to registering for the next semester.

  Absences

Payment is expected for ALL scheduled lessons, regardless of attendance.  In the event of absence, please notify the office as far in advance as possible. A MAXIMUM of 2 make-up lessons for excused private instruction will be offered a semester.  Missed scheduled make-up lessons are forfeited and will not be credited or re-scheduled.  Absences can be considered excused for the following reasons:

1.                   Illness – please call as soon as you know a student will not be attending.

2.                   Required school activity (24 hour notification required)

3.                   Family emergency

No credits will be issued for student absences during the summer term because flexible scheduling is permitted.

Classes missed by individual students will NOT be made up.

Refunds/Credits

Registration fees and class fees are not refundable or transferable.

If excused student absences or missed lessons due to school closing or teacher absence are not able to be re-scheduled, a credit to that student’s account will be issued. Credits are not refundable, but may be transferred to other lessons within the family unit. Credits will be forfeited if not redeemed by January 15, 2010.

Classes canceled by CVSM for any reason will be refunded (registration fee included).

Withdrawals

A student must cancel 7 days prior to the start of a semester, class, workshop or camp to receive a full refund (less registration fee).  No refunds will be issued to any student who withdraws later than 7 days prior to the semester.

In the instance of inclement weather it may be necessary to cancel lessons and classes.  CVSM will not automatically close if public schools are closed.  We will make every effort to announce a closing on the following radio stations: WARK 1490 AM, WARX 106.9 FM, WSRT 92.1 FM, WCHA 800 AM, WQCM 94.3 FM, WCRH 90.5 FM, WIKZ MIX 95.1 FM, WCBG 1590 AM, WHAG 1410 AM, as well as on our website at www.cvsmusic.org. 

Parking for Chambersburg students will be in the parking island to the rear of Thomson Hall and in other non-restricted areas. Please do not park in areas designated for Wilson students or marked no parking. There is also unrestricted parking available in the rear of the Rosenkrans Hall parking lot at the south entrance to the college.  Wilson College Security will issue tickets to violators.  Parents who are dropping off students and waiting in their cars for lessons to be completed are requested to move their cars off of the CVSM reserved lot and return at the designated completion of the lesson to help free up space for faculty and students who are not able to stay with their vehicles.  Waynesboro students should use the lot available at their site (Fairview Avenue Church or St Andrew School); please go directly to your assigned room, and do not wander in church or school areas not used by CVSM.  Students at the Mercersburg Academy or St. Maria Goretti High School should call CVSM for clarification about location and parking.                                                                                              

Placement of each student with a particular teacher is carefully considered at the time of enrollment.  If a change of instructor is recommended by the instructor, or desired by the student or parent, proper handling of the matter should first be discussed with the other party, and then referred to the program director and registrar to arrange the scheduling change.

The school reserves the right to discontinue lessons of any student due to frequent absence (more than 3 consecutive lessons), frequent tardiness, behavioral problems, delinquency in payment of fees, or failure to abide by policy. A student wishing to discontinue at the end of a semester should notify the instructor as a courtesy.

Any music that students use in private or class instruction will be purchased by the student either through the school or a music store.  Photocopying music is illegal.

Performance Opportunities:  CVSM students have numerous opportunities to perform for each other and for the community through student recitals in beautiful Thomson Alumnae Chapel at Wilson College, and occasionally at other venues.  CVSM students and faculty members are frequently asked to perform throughout the community for local events.  In addition, CVSM offers numerous ensembles for students of all ages, including the CVSM Community Symphonic Band, the CVSM Community String Orchestra, the Cumberbunds youth chorus, and other chamber music and jazz groups.  Students interested in performance or ensemble opportunities should inform their instructors and/or the office.

It is the responsibility of the parent and/or student to notify the CVSM directors when problems arise, whether financial, instructional or personal.  Every effort will be made to respond to individual need, and all requests will be kept confidential.

Scholarships:  The CVSM awards a limited number of scholarships for merit and for financially needy students.  We are committed to making music a part of everyone's life who desires it.  If you feel your financial situation warrants scholarship consideration, please call the office for an application or download one from our website.  Merit scholarships are awarded through a competition held in the spring of each year; please ask your teacher or the office for more information.

The CVSM does not discriminate on the basis of race, color, nationality, sex, ethnic origin, or religious beliefs in its admission, financial aid, or other educational policies.

CVSM Student Name(s) (please print)_________________________________________________________________

Authorized Signature:___________________________________________________________________   Date:___________________